Guidelines for election of new members to the Academy
Membership to the Norwegian Scientific Academy for Polar Research (NVP) is described in the Academy’s bylaws § 5 Members.
Individual Norwegian members to NVP are Norwegian citizens who have carried out independent scientific work in polar research or specifically have contributed to the advancement of polar research (§5.2.) Individual foreign members may be admitted by the same criteria (§5.3.)
The recruitment of new individual members to NVP shall seek a balance between disciplines and expertise. Strengthening of interdisciplinary expertise and expertise on Antarctica is recommended. Female membership is to be enhanced.
Members of NVP may nominate candidates for individual membership. Such candidates must be persons who have carried out independent scientific work in polar research or who specifically have contributed to the advancement of polar research. Nominations must be supported by at least two Academy members and justified. Nominations must include: The candidate’s CV, her/ his position, scientific/ professional expertise and experience, roles in international cooperation and her/ his relevant production as publications or otherwise.
Nominations must be supported by at least two members and submitted according to the template for the process:
- English pdf: pdf – Template for proposal for membership to NVP
- English word: word – Template for proposal for membership to NVP
- Norwegian pdf: pdf – Mal for forslag om medlemskap i NVP
- Norwegian word: word – Mal for forslag om medlemskap i NVP
The nomination must be sent to NVP’s Secretariat on e-mail email@example.com
Deadline each year: October 15th
The Secretariat shall forward the nominations to NVP’s New Members Committee. The Committee shall consider the nominations and present its recommendations to NVP’s Board no later than two weeks prior to NVP’s Annual Meeting. Admission of new members is decided by the Board and presented to the Annual Meeting.
The nomination procedure may be waived when deemed necessary and justified, but has to follow the requirements and procedure described above, including consideration by NVP’s New Members Committee. The Committee shall consider the nomination and present its recommendation to NVP’s Board. Admission will require a simple majority of the Board’s members.
The Academy has institutional members. These have no voting rights, but are admitted to the Board meetings as observers with rights to speak and to provide recommendations and proposals (§5.1.)
The NVP Board may invite relevant institutions to become institutional members. Admission of new institutional members is presented to the Annual Meeting.
The Secretariat will establish a timeline for the process every year to be presented to NVP’s Board and to inform the NVP’s members and New Members Committee and may update the administrative routines if necessary to improve the efficiency of the process.
Approved by the Board of Directors in Longyearbyen; June 4th, 2018